The best software for data rooms does not require a long learning curve. This feature is especially crucial in the case of teams and companies who wish to concentrate their time on achieving the intended outcome of a transaction or deal rather than learning an unfamiliar tool. Many vendors offer checklists and templates to aid users in working efficiently and effectively. Some even have advanced features like iDeals Sync try this out to allow for seamless integration with corporate file storage systems. Advanced search filters and tags along with optical character recognition tools let users locate any document in just a few seconds. Other features include automatic indexing, dynamic watermarks which appear on each uploaded document after it has been viewed, downloaded or printed, and activity reports that show who accessed the documents for how long.

The virtual data room, iDeals, offers a range of security measures to protect confidential information including two-factor authentication, customizable NDAs and bulk user invitation options. It also allows users to cut out images or text from the document, as well as restrict document access based on IP addresses and time.

Q&A reports allow administrators to view all questions, comments and responses from experts in the course of a project or deal. They can easily reassign answers to other experts, change the workflow and monitor all activity. Data can be exported to Excel for ease of use.